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TeachVault Terms of Service

Last Updated: August 24, 2026

1. Acceptance of Terms

By downloading, installing, or using TeachVault ("the App"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use the App.

These Terms constitute a legally binding agreement between you ("User" or "you") and TeachVault ("we," "us," or "our").

2. Description of Service

TeachVault is a mobile application designed to help teachers:

Manage classes and student information
Track attendance
Generate reports and analytics
Organize schedules and sessions (including timetable import from PDF/CSV/Excel; per-class or global)
Store supported data locally and create optional backups for the content supported by the current backup format

The App is provided "as is" and we reserve the right to modify, suspend, or discontinue any feature at any time.

3. User Accounts and Registration

3.1 Account Creation:

An independent teacher/account holder must be at least 18 years old. Students may use teacher-directed participant flows such as QR check-in only under the applicable teacher/institution authority and any required parent or guardian consent; those flows do not create an independent teacher account.
You must provide accurate and complete information
You are responsible for maintaining account security
You must not share your account credentials

3.2 Account Types:

Free Plan: Core features including attendance tracking, class management, and basic CSV exports (watermarked). Access to premium themes (beyond the first two), archived classes, and the Schedule tab requires an upgrade.
TeachVault Pro Mobile Only: Advanced mobile features including unlimited classes, Class Polls (share links and QR for student feedback), advanced analytics, cloud backup options, premium themes, archive, and Schedule tab (one-time purchase on supported mobile store surfaces).
TeachVault Pro Mobile + Web: Separate pass or subscription offers may include broader cross-device and authenticated portal access for app.teachvault.app, along with web-only or web-extended teacher workflows. The exact available offer, term, and price are the ones displayed on the applicable purchase surface.

Feature availability is determined by your current plan. TeachVault may enforce plan limits in the mobile app, web portal, and related cloud workflows.

3.3 Account Termination:

You may delete your account at any time
We may suspend or terminate accounts that violate these Terms
Upon termination, account access and covered TeachVault-managed records may be deleted. The in-app deletion flow clears local database records, preferences/security material, and TeachVault-managed student/attendance-evidence photos; exported/imported documents, separately stored backups, and provider-managed records require separate deletion or follow provider retention.

4. User Responsibilities

You agree to:

Use the App only for lawful purposes
Obtain necessary consent before entering student information
Comply with applicable data protection laws (GDPR, CCPA, FERPA, etc.)
Not use the App to store sensitive student data without the required lawful basis, consent, and institutional approval
Not attempt to hack, reverse engineer, or compromise the App
Not use the App to harass, abuse, or harm others
Keep your device secure and protect student data
Backup important data regularly

You are solely responsible for:

The accuracy of data you enter
Obtaining parental consent for student data
Complying with your institution's policies
Protecting student privacy

5. Intellectual Property Rights

5.1 Our Rights:

TeachVault owns all rights to the App, including code, design, and trademarks
You may not copy, modify, distribute, or create derivative works
The TeachVault name and logo are our trademarks

5.2 Your Rights:

You retain the rights you lawfully hold in content you create or manage; privacy and data-subject rights remain with the relevant individuals
You can export supported data using the export features available under your current plan
You grant us a limited license to process your data to provide the service

6. Paid Features (TeachVault Pro)

TeachVault offers paid access in more than one form:

TeachVault Pro Mobile Only pricing is shown clearly inside the app and in the store listing
Mobile-only payments are processed via Apple App Store / Google Play
TeachVault Pro Mobile + Web may be offered separately through TeachVault-managed web or supported billing surfaces
Refunds follow the applicable store or payment-provider refund policies
Mobile-only lifetime purchases unlock the corresponding mobile entitlement subject to verified store ownership; pass/subscription entitlements remain active for the term shown by the applicable purchase provider

7. Data and Privacy

7.1 Your Data:

You retain the rights you lawfully hold in content you create or manage in the App
We do not sell your data to third parties
See our Privacy Policy for detailed information

7.2 Data Storage:

Local storage: Data stored on your device
Cloud backup: Optional and user-controlled (Pro feature). New signed-in backup files are encrypted before upload, but current restore depends on secret material held by the originating device.
Cloud Safety Backup (TeachVault-hosted storage) is provided as a convenience; we may change its availability or per-user limits with reasonable notice. Your backups to your own Google Drive, iCloud, or other third-party storage are not limited by TeachVault.
You can disable cloud backup and optional cloud-powered workflows where the applicable control is provided. Store/bootstrap and app-security services may still process limited device, network, app, and security metadata.
Optional cloud-powered features (for example QR attendance realtime sync, collaboration, portal, hosted intake, and public-link workflows) may retain feature content and operational metadata when enabled, as detailed in the Privacy Policy

7.3 Data Security:

Backup files and selected sensitive fields use application-level AES-256-GCM. The current production release is not comprehensively end-to-end encrypted.
Optional app lock supports a PIN and, on supported configured devices, biometric authentication
We may provide security and reliability updates
However, no system is 100% secure - use at your own risk

8. Prohibited Uses

You may NOT use the App to:

Violate any laws or regulations
Infringe on intellectual property rights
Transmit malware or harmful code
Attempt unauthorized access to our systems
Scrape or harvest data from the App
Run extreme automated/bulk workflows intended to bypass fair-use controls
Impersonate others or provide false information
Store illegal content or sensitive personal data without lawful basis or required consent
Interfere with other users' access to the App

Violation may result in immediate account termination and legal action.

8.1 Fair Use and Reliability Guardrails

To protect platform reliability and security, TeachVault may apply operational guardrails such as request limits, payload limits, queueing, or temporary throttling for extreme automated or bulk behavior.

Normal educator usage is expected to remain unaffected. Where feasible, material policy tightening is communicated in advance.

9. Disclaimers and Limitations of Liability

9.1 "AS IS" Disclaimer:

The App is provided "as is" without warranties of any kind
We do not guarantee uninterrupted or error-free service
We are not responsible for data loss (backup your data!)
Features may change or be discontinued

9.2 Limitation of Liability:

We are not liable for indirect, incidental, or consequential damages
Maximum liability limited to the amount you paid for the app/features (if any)
We are not responsible for third-party services (Firebase, etc.)
You use the App at your own risk

9.3 Educational Use:

The App is a tool to assist teachers
You are responsible for compliance with educational regulations
We are not liable for misuse or policy violations

10. Indemnification

You agree to indemnify and hold harmless TeachVault from any claims, damages, or expenses arising from:

Your use of the App
Your violation of these Terms
Your violation of any laws or third-party rights
Data you enter or store in the App
Your failure to obtain necessary consents

11. Third-Party Services

The App integrates with third-party services, including:

Firebase (Google) - Authentication, optional cloud storage/backup, and optional cloud-powered product features
Sentry - Optional crash reporting/diagnostics only in a separately reviewed build when explicitly configured and enabled through the available user control; the current canonical store wrappers leave diagnostic upload unconfigured
Apple iCloud / Google Drive / Microsoft OneDrive - Optional supported backup destinations
QVault companion - Teacher-confirmed selected-class roster transfer and technical handover/link state to QVault's separate service/project
Hostinger or configured system email provider - Support/system email delivery where enabled

These services have their own terms and privacy policies. See the Privacy Policy for the current data/processor detail. We are not responsible for their practices or availability beyond the obligations imposed on TeachVault by applicable law.

12. Updates and Modifications

12.1 App Updates:

We may release updates to fix bugs or add features
Updates may be required for continued use
We are not obligated to provide updates

12.2 Terms Updates:

We may modify these Terms at any time
Updated Terms are made available in the app and/or applicable public legal page with a revised "Last Updated" date
Where implemented or legally required for a material change, TeachVault may show an in-app notice or request renewed acceptance
Continued use has the effect provided by applicable law and does not replace renewed consent where it is legally required
You can view the "Last Updated" date at the top

13. Termination

13.1 By You:

You may delete your account at any time via Settings
Local database records and TeachVault-managed student/attendance-evidence photos can be deleted from within the app; exported/imported document files, separately stored backups, or provider-managed records may require separate deletion or follow provider retention

13.2 By Us:

We may terminate accounts that violate these Terms
We may suspend service for maintenance or legal reasons
We will provide notice when possible

13.3 Effect of Termination:

Your license to use the App ends immediately
You must stop using the App
Local database records and TeachVault-managed photos can be deleted, but you should export anything important first and separately delete exported/imported files and any provider backups you created

14. Governing Law and Dispute Resolution

14.1 Governing Law:

These Terms are governed by the laws of India.

14.2 Dispute Resolution:

First, contact us at support@teachvault.app to resolve informally
If unresolved, disputes may be subject to binding arbitration

15. App Store Terms

If you purchase TeachVault Pro, your purchase is governed by the Apple App Store / Google Play terms and policies in addition to these Terms.

16. Miscellaneous

Entire Agreement: These Terms and the Privacy Policy constitute the entire agreement
Severability: If any provision is invalid, the rest remains in effect
No Waiver: Failure to enforce a right does not waive that right
Assignment: You may not transfer your rights under these Terms
Force Majeure: We are not liable for delays due to circumstances beyond our control

17. Contact Information

Questions about these Terms?

Email: support@teachvault.app
In-App: Settings → Feedback & Support → Report a Bug

We aim to respond promptly and process legally protected requests within the applicable timeframe.

⚖️ By Using TeachVault

You acknowledge that you have read, understood, and agree to be bound by these Terms of Service and our Privacy Policy.

If you do not agree, please discontinue use of the App immediately.